How much does event swag printing cost?

Live event swag printing is quoted per event. Staffed stations for local events start around $5,000, additional operators are $250 per hour including setup and teardown, blanks are quoted at cost-plus, and a $900 travel fee applies outside Orange County, Los Angeles, and San Diego.

Is there a minimum order?

There is no fixed unit minimum because guests order their own pieces live. The station itself has a base cost, so most bookings make sense from roughly 75 guests and up, or for shorter premium activations.

Do you charge for setup and teardown?

Yes, and it is built into the staffing estimate. We arrive early to stage the station and stay to break it down, so your quoted hours include load-in and load-out, not just the live window.

Pricing

What event swag printing actually costs.

Every event is quoted, because the honest answer depends on hours, guest count, the pieces you choose, and how far we travel. Here is exactly what moves the number.

The station

Staffed live-printing stations for local events start around $5,000. That covers the crew, the presses, the setup and teardown, and a planned run of finished pieces — not a bare table you staff yourself.

Staffing

Additional trained operators run $250 per hour, billed to include setup, live operation, breaks, and teardown. Bigger crowds and tighter timelines simply mean more hands on the presses.

Products & blanks

Tees, hoodies, canvas totes, patch hats, tumblers, and bottles all price differently and prep differently. We source the brands your crowd expects and quote the blanks at cost-plus so you can see it clearly.

Travel

Local Southern California events carry no travel fee. A flat $900 travel fee applies outside Orange County, Los Angeles, and San Diego; longer nationwide programs are quoted with lead time.

Executive summit merch table with printed event swag ready for guest pickup

Why we quote instead of posting a price list

The number follows the plan, not the other way around

A 90-minute happy hour for 80 people and a three-day conference for 2,000 are not the same job, so a single price would be wrong for both. When you send the details, we size the station to your throughput instead of guessing from a generic table.

Guest count sets how many presses and operators keep the line short.
Event hours decide staffing, because we bill setup and teardown too.
Product mix changes blank cost and prep — drinkware differs from tees.
Artwork that is print-ready runs faster than art we build from scratch.

Start here

Get a real quote for your event

Send the date, city, guest count, and the pieces you have in mind. We will recommend the right station and send an itemized quote within a day.

Fast turnaround. A staffed plan and quote back within 24 hours.
One point of contact. Product sourcing, artwork, staffing, and setup handled by us.
No guesswork. We size the station to your guest count and run of show.

Call (562) 614-4800